Destination Wedding Checklist
6-12 Months Prior to Wedding Date:
_____Decide if destination wedding will include A legal ceremony or only symbolic.
_____Discuss your wedding day vision with our office.
_____Determine wedding location & resort
_____Establish budget for wedding, reception & Travel based on estimated number of guests.
_____Confirm wedding date and location with Resort.
_____Secure your preferred wedding package with deposit, if required.
_____Decide with the help of our experienced agents if you need to block rooms or if you can use one of our wedding promos for your guests reservations.
_____Apply for a passport, if you do not have one and gather any paperwork required for a legal ceremony, if selected.
_____Reserve any wedding vendors; musicians, photographers, florists, videographer, cigar roller, fire dancers, etc.
_____Send out your Save-the-Date or create your wedding website with details.
_____Decide if destination wedding will include A legal ceremony or only symbolic.
_____Discuss your wedding day vision with our office.
_____Determine wedding location & resort
_____Establish budget for wedding, reception & Travel based on estimated number of guests.
_____Confirm wedding date and location with Resort.
_____Secure your preferred wedding package with deposit, if required.
_____Decide with the help of our experienced agents if you need to block rooms or if you can use one of our wedding promos for your guests reservations.
_____Apply for a passport, if you do not have one and gather any paperwork required for a legal ceremony, if selected.
_____Reserve any wedding vendors; musicians, photographers, florists, videographer, cigar roller, fire dancers, etc.
_____Send out your Save-the-Date or create your wedding website with details.
4-6 Months prior:
____Create your wedding vision with theme, colors, décor and any special details that may need to be secured or shipped.
____Submit photos to on-site coordinator for floral arrangements and decorations so they can be quoted.
____Arrange any additional wedding events, welcome party, rehearsal dinner, group excursion.
____Create your wedding vision with theme, colors, décor and any special details that may need to be secured or shipped.
____Submit photos to on-site coordinator for floral arrangements and decorations so they can be quoted.
____Arrange any additional wedding events, welcome party, rehearsal dinner, group excursion.
2-3 Months Prior:
_____Follow up with any guests not yet confirmed.
_____Create a song list for wedding and/or Reception
_____Make seating chart for reception, if required.
_____Make sure any legal paperwork has been submitted.
_____Determine cocktail and/or dinner menus.
_____Final payment for all travel due 60-45 days prior.
_____Make arrangements for welcome bags, if you are providing.
_____Follow up with any guests not yet confirmed.
_____Create a song list for wedding and/or Reception
_____Make seating chart for reception, if required.
_____Make sure any legal paperwork has been submitted.
_____Determine cocktail and/or dinner menus.
_____Final payment for all travel due 60-45 days prior.
_____Make arrangements for welcome bags, if you are providing.
1 Month Prior:
_____Review final wedding details and costs with on-site wedding coordinator.
_____Book any salon or spa appointments, including trials at the resort for bridal party and any guests.
_____Review final guest list and have count and list submitted to on-site coordinator.
_____Review final wedding details and costs with on-site wedding coordinator.
_____Book any salon or spa appointments, including trials at the resort for bridal party and any guests.
_____Review final guest list and have count and list submitted to on-site coordinator.
2-7 Days Prior:
_____Arrive at the resort, based on your resort and their wedding requirements.
_____Meet with on-site coordinator to review final details and do a property walk about of your selected wedding locations.
_____Hang wedding garments upon arrival. If they do not hang out, have the coordinator send out for steaming.
_____Have a special couple’s massage or romantic dinner on the beach!
_____Arrive at the resort, based on your resort and their wedding requirements.
_____Meet with on-site coordinator to review final details and do a property walk about of your selected wedding locations.
_____Hang wedding garments upon arrival. If they do not hang out, have the coordinator send out for steaming.
_____Have a special couple’s massage or romantic dinner on the beach!
1-2 Days Prior:
_____Have a welcome cocktail party or rehearsal dinner
_____Bride & Groom; get a good night’s sleep before the big day.
_____Have a welcome cocktail party or rehearsal dinner
_____Bride & Groom; get a good night’s sleep before the big day.
Wedding Day:
_____Relax, Breathe, smile…let the on-site coordinator work her magic. She’ll check-in throughout the day and will take care of everything!
_____Enjoy room service breakfast
_____Go to your hair and make-up appointment taking along any veil or hair accessory.
_____Let you family and friends know how much you appreciate their attendance.
_____Relax, Breathe, smile…let the on-site coordinator work her magic. She’ll check-in throughout the day and will take care of everything!
_____Enjoy room service breakfast
_____Go to your hair and make-up appointment taking along any veil or hair accessory.
_____Let you family and friends know how much you appreciate their attendance.
