Wedding & Honeymoon Experts
  • Welcome
    • Why Choose Us
    • Testimonials
  • Destination Weddings
    • Private Island Wedding
    • Dreams Resorts Weddings
    • Hard Rock
    • Palace Resorts
    • Riu Resorts Weddings >
      • Riu Palace Aruba Weddings
      • Riu Montego Bay Jamaica Resort Weddings
      • Riu Negril Resort Weddings
      • Riu Punta Cana Resort Weddings
    • Secret Resorts Weddings
    • South Asian Weddings
    • LGBTQ Weddings
  • Honeymoons
  • Destinations
    • Caribbean >
      • Aruba
      • Bahamas
      • Dominican Republic
      • Jamaica
      • Puerto Rico
      • St. Lucia
    • Mexico >
      • Cancun
      • Cabo San Lucas
      • Huatulco
      • Puerto Vallarta
      • Riviera Maya
    • Costa Rica
    • Hawaii
  • Resources
    • Guides & Brochures
  • Contact

Destination Wedding Checklist

6-12 Months Prior to Wedding Date:

_____Decide if destination wedding will include A legal ceremony or only symbolic.

_____Discuss your wedding day vision with our office.

_____Determine wedding location & resort

_____Establish budget for wedding, reception & Travel based on estimated number of guests.

_____Confirm wedding date and location with Resort.

_____Secure your preferred wedding package with deposit, if required.

_____Decide with the help of our experienced agents if you need to block rooms or if you can use one of our wedding promos for your guests reservations.

_____Apply for a passport, if you do not have one and gather any paperwork required for a legal ceremony, if selected.

_____Reserve any wedding vendors; musicians, photographers, florists, videographer, cigar roller, fire dancers, etc.

_____Send out your Save-the-Date or create your wedding website with details.


4-6 Months prior:

____Create your wedding vision with theme, colors, décor and any special details that may need to be secured or shipped.

____Submit photos to on-site coordinator for floral arrangements and decorations so they can be quoted.

____Arrange any additional wedding events, welcome party, rehearsal dinner, group excursion.


2-3 Months Prior:

_____Follow up with any guests not yet confirmed.

_____Create a song list for wedding and/or Reception

_____Make seating chart for reception, if required.

_____Make sure any legal paperwork has been submitted.

_____Determine cocktail and/or dinner menus.

_____Final payment for all travel due 60-45 days prior.

_____Make arrangements for welcome bags, if you are providing.


1 Month Prior:

_____Review final wedding details and costs with on-site wedding coordinator.

_____Book any salon or spa appointments, including trials at the resort for bridal party and any guests.

_____Review final guest list and have count and list submitted to on-site coordinator.


2-7 Days Prior:

_____Arrive at the resort, based on your resort and their wedding requirements.

_____Meet with on-site coordinator to review final details and do a property walk about of your selected wedding locations.

_____Hang wedding garments upon arrival.  If they do not hang out, have the coordinator send out for steaming.

_____Have a special couple’s massage or romantic dinner on the beach!


1-2 Days Prior:

_____Have a welcome cocktail party or rehearsal dinner

_____Bride & Groom; get a good night’s sleep before the big day.


Wedding Day:

_____Relax, Breathe, smile…let the on-site coordinator work her magic.  She’ll check-in throughout the day and will take care of everything!

_____Enjoy room service breakfast

_____Go to your hair and make-up appointment taking along any veil or hair accessory.

_____Let you family and friends know how much you appreciate their attendance.
E-mail wedding department
(866) 641-8747
  • Welcome
    • Why Choose Us
    • Testimonials
  • Destination Weddings
    • Private Island Wedding
    • Dreams Resorts Weddings
    • Hard Rock
    • Palace Resorts
    • Riu Resorts Weddings >
      • Riu Palace Aruba Weddings
      • Riu Montego Bay Jamaica Resort Weddings
      • Riu Negril Resort Weddings
      • Riu Punta Cana Resort Weddings
    • Secret Resorts Weddings
    • South Asian Weddings
    • LGBTQ Weddings
  • Honeymoons
  • Destinations
    • Caribbean >
      • Aruba
      • Bahamas
      • Dominican Republic
      • Jamaica
      • Puerto Rico
      • St. Lucia
    • Mexico >
      • Cancun
      • Cabo San Lucas
      • Huatulco
      • Puerto Vallarta
      • Riviera Maya
    • Costa Rica
    • Hawaii
  • Resources
    • Guides & Brochures
  • Contact